Begin with what is already fixed
Write down the ceremony time, reception plans and any venue requirements first. Add the getting-ready locations and the travel between them. Those are the foundations of the photography plan; portraits need to fit around a real day, not an idealised list of pictures.
Make the family photographs easy to organise
Prepare a short list of the family groups that matter to you. Ask someone who knows the people to help gather them, and tell your photographer about any family circumstances that need care. A little preparation helps everyone return to the celebration sooner.
Keep portrait time close to your people
Discuss the landscape you love and how far you want to go. If the location means a drive or a walk, count that time too. Sometimes a short step away from the reception is enough to make photographs that feel like the place without missing the gathering.
Let the season shape the light
The right time for outdoor portraits depends on your date and setting. Share your venue and ceremony plans rather than choosing a fixed golden-hour slot from another wedding. Trees, buildings and hills can change where usable light falls.
Build a weather alternative into the same plan
Ask your venue where the ceremony, family photographs and portraits could happen if it is wet or windy. Share that alternative with your suppliers. Having a workable option makes it easier to stay present if the forecast changes.
Choose coverage around the story
Decide whether you want getting-ready photographs, both partners’ preparations, the reception and later dancing. Then discuss hours and a second photographer where appropriate. Your collection should follow the parts of the day you want remembered.